OpenClaw for Appointment Scheduling - Automatic Calendar Integration via AI

Scheduling appointments costs businesses an average of 8 emails per meeting. OpenClaw eliminates this friction by letting visitors book appointments directly via the chatbot. The AI checks real-time availability, suggests suitable time slots, and automatically sends confirmations and reminders.

Dental practice with online appointment system

A dental practice with three practitioners placed OpenClaw on their website. Patients indicate which treatment they need, choose a preferred date, and the chatbot shows available time slots per practitioner. After confirmation, patients automatically receive a reminder.

• Treatment-specific scheduling with the correct duration per appointment type
• Real-time availability check across three practitioners simultaneously
• Automatic reminders via email and SMS 24 hours before the appointment

Consulting firm with intake meetings

A financial consulting firm used OpenClaw to schedule intake meetings. The chatbot asks pre-qualification questions, determines which advisor is the best fit, and books the meeting. Advisors receive an intake summary before the conversation.

• Pre-screening via qualification questions for optimal advisor-client matching
• Automatic calendar integration with Google Calendar and Outlook
• Intake summary in the calendar invitation so advisors come prepared

Car dealer with test drive reservations

A car dealer implemented OpenClaw so website visitors can directly book a test drive. The chatbot asks about the desired model, location, and preferred time, checks vehicle and salesperson availability, and confirms the reservation.

• Vehicle availability per location connected to the inventory system
• Automatic assignment to the nearest branch with the desired model
• Post-test-drive follow-up with a personalised offer via the chatbot

Key takeaways

• Automatic appointment scheduling via OpenClaw reduces no-shows by 40% thanks to built-in reminders.
• Average time from first contact to scheduled appointment drops from days to minutes.
• Pre-screening via the chatbot ensures staff only have prepared and qualified interactions.

How OpenClaw Installeren can help

OpenClaw Installeren seamlessly connects your calendar to the chatbot on your website. We configure appointment types, availability rules, and reminders so visitors can schedule their own appointments and your team can focus on the actual work.